Would you contact a business whose email ends with @gmail.com or @domain.com?

Obviously, all of us will choose the latter.

Why? Because a company-branded email makes your business look credible and trustworthy in your customers’ eyes.

So do consider getting a professional email address at your domain.

And G Suite is my favorite tool for this!

Here are the steps I took when creating a business email for this site.

[Entrepreneurship Tips] [7-Step Guide] How To Set Up Your Business Email With G Suite

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1. Sign Up For G Suite

First, you need to sign up for G Suite. I highly recommend it because…

G Suite - Pricing Plans 2019

At just $6/month, I own a business email and get access to the complete range of Google apps. Plus, there’s a free 14-day trial.

  • Google Drive: 30GB of cloud storage to store your docs
  • Google Calendar
  • HD video calls up to 25 people
  • And more!

G Suite - Sign Up

When you sign up, Google will ask you a few basic questions like

  • Your business name
  • Number of employees

Just follow their instructions to set up your business account and add more users (if your business has many employees).

G Suite - Set Up Business Account Add Users People

2. Verify Your Domain

Next, you’ll be guided through the domain verification step.

There are a few ways to verify your domain. By default, Google will ask you to add a meta tag.

2a. Add Domain Host Record & Copy google-site-verification

But I chose a different method, the Add a domain host record (TXT or CNAME) option because it’s the easiest.

G Suite - Add A Domain Host Record (TXT or CNAME)

Now, copy the string of numbers and characters that starts with google-site-verification.

G Suite - Unique Verification Record google-site-verification

2b. Log Into Web Hosting Control Panel & Add TXT

Log into your web hosting and go to the control panel. I’ll be using SiteGround as demonstration.

Click on the Advanced DNS Zone Editor under Domains section.

SiteGround - cPanel Domains Advanced DNS Zone Editor

Then, add a record with the following

  • Name: enter your domain name (eg. nicolecw.com.)
  • TTL: 14400
  • Type: TXT
  • TXT Data: the google-site-verification you copied earlier

SiteGround - Advanced DNS Zone Editor Add TXT Record

3. Set Up Your Business Email

To create your business email, you will need to point your web hosting to G Suite.

3a. Log Into Web Hosting Control Panel & Edit MX Records

Again, log into your web hosting’s control panel.

For SiteGround, click on MX Entry under Mail section.

SiteGround - cPanel Mail MX Entry

Simply click the Set Google MX button. And you’re done!

SiteGround - MX Entry Set Google MX

3b. Return To G Suite

It will take a few hours for this change in MX records to take effect.

But in the meantime, you can go back to G Suite and check off the list of steps.

Also, you can always contact the support team if you encounter any issues.

G Suite - Verify Domain Set Up Email

4. Choose Your Plan & Enter Billing Details

Choose the most suitable plan for your business and enter your credit card details.

G Suite - Choose Plan

5. Launch G Suite Setup Wizard

You can skip this and edit the settings directly. But the setup wizard gives a concise overview of each setting and simplifies complex tasks. So I recommend that you use this at the start just to get a basic idea of G Suite.

Log into G Suite Admin Console and click Setup at the top-right corner. And you’ll be guided through G Suite setup wizard.

G Suite - Admin Console Setup Wizard

Here are some important steps:

Users and groups
Useful if you have other employees

G Suite - Admin Console Setup Wizard Users Groups

Google apps
You’ll also be guided through the various Google apps

G Suite - Admin Console Setup Wizard Apps

Mobile management
Helps you manage access for mobile devices

G Suite - Admin Console Setup Wizard Mobile Management

6. Configure Settings At G Suite Admin Console

At G Suite Admin Console, you can edit settings for various things including

Users
You can rename a user as well as change his or her email address. You can also add or delete users here.

G Suite - Admin Console Users

Billing
Just check that your credit card is correct and that you’ve chosen the most suitable plan for your business.

G Suite - Admin Console Billing

Admin Roles
You’ll be a Super Admin by default where you have complete access to everything. You can assign system roles to certain users or create a new role here (they will appear under User Created Roles).

G Suite - Admin Console Admin Roles

Groups
If you have departments like Sales or Operations, you can create groups here. Besides creating an email address ([email protected], [email protected]) for each department, you can also set access level.

G Suite - Admin Console Groups

7. Configure Your Business Email

Now that we’re done configuring G Suite, let’s configure our business email.

Log into your Gmail inbox with your company-branded email and click on the gear icon at the top-right corner. Then, click on Settings.

G Suite - Gmail Email Settings

Do look through every setting. Some important ones are

General

  • Language
  • Phone numbers: the default country code where your business is located
  • Profile Picture
  • Signature: include your name, job title, company, website URL, social media links & contact details (email, phone etc.)

G Suite - Gmail Email General Settings

And you are finally done setting up! Start composing and sending emails with your business email. Also, remember to update your social media profiles and contact page~

Now It’s Your Turn

Most web hosting providers include email hosting in their plans where you can also set up business emails.

So consider what you need: whether you need a branded email solely or a tool that can also store your documents, do video calls and more.

And choose whichever works best for you.

Also, do join online business classes and marketing and sales classes for more business growth tips. Or watch streaming broadcasts of free online classes at CreativeLive!

 

Copyright © 2017-2019
Nicole C. W. All Rights Reserved.

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