Would you contact a business whose email ends with @gmail.com or @domain.com?
Obviously, all of us will choose the latter.
Why? Because a company-branded email makes your business look credible and trustworthy in your customers’ eyes.
So do consider getting a professional email address at your domain.
And Google Workspace (formerly G Suite) is my favorite tool for this!
Here are the steps I took when creating a business email for this site.
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1. Sign Up For Google Workspace (Formerly G Suite)
First, you need to sign up for Google Workspace. I highly recommend it because…
At just $6/month, I own a business email and get access to the complete range of Google apps. Plus, there’s a free 14-day trial.
- Google Drive: 30GB of cloud storage to store your docs
- Google Calendar
- Google Meet: video & voice conferencing up to 100 participants
- And more!
When you sign up, Google will ask you a few basic questions like
- Your business name
- Number of employees
Just follow their instructions to set up your business account and add more users (if your business has many employees).
2. Verify Your Domain
Next, you’ll be guided through the domain verification step.
There are a few ways to verify your domain. By default, Google will ask you to add a meta tag.
2a. Add Domain Host Record & Copy google-site-verification
But I chose a different method, the Add a domain host record (TXT or CNAME) option because it’s the easiest.
Now, copy the string of numbers and characters that starts with google-site-verification.
2b. Log Into Web Hosting Control Panel & Add TXT
Log into your web hosting and go to the control panel. I’ll be using SiteGround as demonstration.
Click on the Advanced DNS Zone Editor under Domains section.
Then, add a record with the following
- Name: enter your domain name (eg. nicolecw.com.)
- TTL: 14400
- Type: TXT
- TXT Data: the google-site-verification you copied earlier
3. Set Up Your Business Email
To create your business email, you will need to point your web hosting to Google Workspace (formerly G Suite).
3a. Log Into Web Hosting Control Panel & Edit MX Records
Again, log into your web hosting’s control panel.
For SiteGround, click on MX Entry under Mail section.
Simply click the Set Google MX button. And you’re done!
3b. Return To Google Workspace
It will take a few hours for this change in MX records to take effect.
But in the meantime, you can go back to Google Workspace (formerly G Suite) and check off the list of steps.
Also, you can always contact the support team if you encounter any issues.
4. Choose Your Plan & Enter Billing Details
Choose the most suitable plan for your business and enter your credit card details.
5. Launch Setup Wizard
You can skip this and edit the settings directly. But the setup wizard gives a concise overview of each setting and simplifies complex tasks. So I recommend that you use this at the start just to get a basic idea of Google Workspace (formerly G Suite).
Log into Google Workspace Admin Console and click Setup at the top-right corner. And you’ll be guided through the setup wizard.
Here are some important steps:
Users and groups
Useful if you have other employees
You’ll also be guided through the various Google apps
Helps you manage access for mobile devices
6. Configure Settings At Google Workspace Admin Console
At Google Workspace Admin Console, you can edit settings for various things including
You can rename a user as well as change his or her email address. You can also add or delete users here.
Just check that your credit card is correct and that you’ve chosen the most suitable plan for your business.
You’ll be a Super Admin by default where you have complete access to everything. You can assign system roles to certain users or create a new role here (they will appear under User Created Roles).
If you have departments like Sales or Operations, you can create groups here. Besides creating an email address ([email protected], [email protected]) for each department, you can also set access level.
7. Configure Your Business Email
Now that we’re done configuring Google Workspace (formerly G Suite), let’s configure our business email.
Log into your Gmail inbox with your company-branded email and click on the gear icon at the top-right corner. Then, click on Settings.
Do look through every setting. Some important ones are
- Phone numbers: the default country code where your business is located
- Profile Picture
- Signature: include your name, job title, company, website URL, social media links & contact details (email, phone etc.)
And you are finally done setting up! Start composing and sending emails with your business email. Also, remember to update your social media profiles and contact page~
Now It’s Your Turn
Most web hosting providers include email hosting in their plans where you can also set up business emails.
So consider what you need: whether you need a branded email solely or a tool that can also store your documents, do video calls and more.
And choose whichever works best for you.
Do join online business classes and marketing and sales classes for more business growth tips. Or watch streaming broadcasts of free online classes at CreativeLive! You can also join online courses at Udemy~